Oral presentations in parallel sessions in the FCCC will be synchronized. The time slot for oral presentations in all regular sessions is 20 minutes. This includes time for questions and discussions, plus some time to allow persons in the audience to go to another session. Your talk should therefore roughly be 15 minutes long.
Each room for oral presentations will be equipped with a PC running Windows XP. The PC's will have a DVD drive and Microsoft PowerPoint 2003, Acrobat Reader 7 and OpenOffice will be available. The use of PowerPoint 2007 is discouraged, unless files are saved in the old 2003 format, and checked to work with PowerPoint 2003. The PC's in the oral sessions will also have a wired internet connection.
You are requested to upload your presentation in the Speaker Ready Room at the latest 3 hours before the start of the session. You will not be allowed to use your own laptop for your presentation! Nor should you give your CD, DVD or USB stick directly to the technical staff in the session rooms!
You have to bring your presentation on a CD (ISO-9660 format), DVD (UDF format) or on a USB pen drive (DOS formatted) to Antwerp. Please hand the CD, DVD or USB stick to the technical staff in the Speaker ready room (in the back of the Loos Hall) at least 3 hours before the start of your session. They will upload your presentation and will make sure it is available in the relevant room before the start of your session. In the case of morning sessions, your presentation must be delivered the day before (before 16:00). Afterwards, please keep the CD, DVD or USB stick available during the presentation - this will only be needed in the case of emergency.
You are requested to check that your presentation is properly displayed by the equipment in the Speaker Ready Room at the time when you deliver it to the technician. Please note that the organisers cannot be held liable for any loss of images during data transfer. No slide editing facilities will be available in the session halls; desktop computers will be available for editing in the Speaker ready room for very limited last minute changes only. The PC's in the Speaker Ready Room have an identical setup as in the session rooms.
Please make sure to be in the session room about 15 minutes before the start of the session in order to check the presentation system with the technician.
Your presentation should be prepared in Microsoft PowerPoint (2000, 2003 or XP) format, in PDF format or in OpenOffice format. In case your presentation needs any special fonts, e.g. for phonetic symbols or for languages such as Arabic, Chinese, Japanese, Korean, etc., we recommend to generate a PDF document. Note that this will possibly disable some dynamic features of your PowerPoint presentation. If you really need those features, you can generate a self-contained version of your presentation using the "Pack and Go Wizard" in the PowerPoint file menu. Make sure to activate the switches "Include linked files" and "Embed TrueType fonts". You don't need to include the "Viewer for Windows", however. The two resulting files are "pngsetup.exe" and "pres0.ppz". You must create the “Pack and Go” files on your own computer. It is strongly recommended that you do this before you come to Antwerp. Also, we strongly recommend that you verify the correct operation of your “Pack and Go” presentation on another computer before you bring it to Antwerp. But even then, you should carefully test the presentation on one of the computers in the Speaker Ready Room.
Some points of attention regarding the content of your presentation:
Please be aware that a poster is not intended to be a reproduction of your paper in the proceedings.
The size of your poster should not be smaller than A0 landscape format (1.189 meters wide x 0.841 meters high) and must not exceed the size of the poster board, which is about 2 meters wide x 1.2 meters high. These boards therefore allow you to use one landscape A0 poster (or slightly larger) or two portrait A0 posters side by side.
Poster sessions are mostly two hours long, as indicated in the session tables. This is the time interval you should be present at your poster to answer questions. Note that all posters of the morning sessions have to be installed during the coffee break at 9:30 and should be removed before 12:30. The posters of the early afternoon sessions have to be ready at 13:00 and the boards should be cleared during the coffee break. For the late afternoon sessions, the posters should be installed during the coffee break and cleared before 18:30. Please make sure to place your poster at the right board! A poster presentation labeled "ThBP3.14" in the program has to use board "P3.14" that is located in room "P3". In case you have any questions, please contact your session chairperson. He/she will be on site 20 minutes before the session starts.
These recommendations are primarily meant for authors who are less familiar with poster sessions at conferences.
Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in-depth technical discussions. Therefore, it is important that you display your results clearly to attract people who have an interest in your work and your paper. In order to make your poster presentation a success you should: